Parent Student Handbook
MISSION:
Ursuline High School, founded in 1880 and based on the teachings of Jesus Christ as
manifested in the life of Saint Angela Merici, is a private Catholic secondary school
committed to excellence in educating young women. Our well-qualified and caring educational
community prepares students of increasingly diverse population and background for
college, life-long learning, and service in an ever-changing world. We strive to empower
our students to realize their full potential, to pursue social justice and to provide
leadership in responding to the needs of their time. In the spirit of the Gospels, we
challenge each student to seek knowledge, to clarify her values and to act on her convictions.
PHILOSOPHY:
“May the strength and true consolation of the Holy Spirit be with you all so that you
can maintain and carry out vigorously and faithfully the charge laid upon you.”
Foundress of the Ursuline Order
| The words of St. Angela inspire administration, faculty, parents, staff, and students to: | |
Believe that wer are all:
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Support our commitment to:
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UHS Expectations
Ursuline High School challenges our girls and the boys from Cardinal Newman who take courses on our campus to integrate and reflect the gospel values of Jesus Christ from an academic, personal, social, and spiritual foundation. Our educational program provides students with the tools needed to create and support positive social change in the communities where they live and work.
Spiritual: Valuing the spiritual element of our Catholic school which permeates all academic, personal and social development, students will:
- critically examine the parallels and conflicts between our modern culture and the teachings of Jesus;
- demonstrate an understanding of the values expressed by Jesus in the gospels and review their own beliefs and behaviors on the basis of these values;
- use Christian principles in situations requiring moral courage.
Academic: Supporting the concept that students are best served by a demanding curriculum, our strong academic program provides a base from which students:
- demonstrate clear verbal and written communication skills;
- use inquiry, research, analysis, and problem solving strategies;
- access information from multiple resources;
- utilize the qualities of a self-directed learner;
- assume responsibility for learning;
- set priorities and achievable goals;
- monitor and evaluate progress;
- view issues from many perspectives.
Personal: Recognizing that students must appreciate themselves before they can fully appreciate and support others, graduates of our school will:
- identify and apply the talents and abilities which they bring to the world;
- articulate their beliefs/values and delineate how these affect their life choices;
- demonstrate respect for every person’s uniqueness including, but not limited to, ethnic background, gender, economic status, political belief or religious affiliation.
Social: Believing every person has a responsibility to reach out to others, Ursuline students make a commitment to:
- participate in groups as effective, collaborative workers;
- become involved in student activities on our campus;
- apply individual skills and talents through service to others, especially the poor;
- develop a sense of stewardship for humanity’s future and for the resources of the world in which we live.
General Information
AUTOMOBILES AND PARKING
A student who drives any vehicle to school must register the vehicle at the front desk.
A registration/parking fee is paid and a parking decal issued. All cars should be locked.
Ursuline High School cannot be held responsible for damage to, or theft from, cars.
However, anyone found tampering with, damaging or attempting to steal from a car will be
subject to serious disciplinary action. NO URSULINE STUDENT IS PERMITTED TO PARK ON THE
CARDINAL NEWMAN CAMPUS OR ANYWHERE AT URSULINE EXCEPT IN A DESIGNATED PARKING AREA. The
reserved senior parking lot is in front of the main building only. All other parking is on
a first-come first-served basis. Parking and registration violations are subject to fines.
(No visible parking permit, $5; underclassman in senior space, $5; student in staff or visitor
space, $10; parking in a nonexistent space, $10; unregistered vehicle, $15 and the student
must register her car; parked in fire lane, $25; speeding or unsafe driving, $25; parking in
handicapped space, $50). Unless a student has a pass granting permission to go to her car,
cars parked anywhere other than the Senior Lot are OFF LIMITS until the end of the final
class period. Violation of this rule results in an off-campus cut. Local parking ordinances
preclude student parking in the neighborhood. Students unable to find a parking space on the
Ursuline campus may park in the lot at Schopflin Field. The speed limit at both CN and UHS is
10 mph. Unsafe driving practices will be sufficient cause for the school administration to
notify parents that their student may not drive on campus. Drivers should be aware that
there is a locked gate across Angela Drive behind the quad.
BREAK AND LUNCH
A 15-minute break is provided on most mornings. A lunch break is also provided. Students
may bring their own food and drink. Students may not order food deliveries from outside
sources. For safety reasons, no drinks in glass bottles may be brought to the campus.
Plastic drink bottles, canned drinks, boxed drinks, and thermoses are allowed during break
and lunch, but are not allowed in the classrooms. Food service is available during break
and lunch at the Ursuline Student Center. Lunch is to be eaten under the covered eating
area, on the lawn areas just north of the covered area, the Angela Hall lawn, the front
porch, or in the grass area between Newman classrooms and the Newman gym. The Ursuline
quad is a girls-only eating area. IT IS REQUIRED THAT STUDENTS USE THE TRASH AND RECYCLING
RECEPTICLES AND LEAVE THEIR EATING AREA CLEAN.
CHANGE OF ADDRESS
If a family moves, it is important that the school be notified immediately of the new
address and any change in phone number or email address. Please call the school office
as soon as you have the new information so that records and emergency forms may be updated.
CLASSROOM AND CAMPUS POLICIES
Students are to be courteous to peers, to Ursuline and CN staff and to visitors.
Visitors must check in at the front desk. Students are to assist in maintaining the
cleanliness of the buildings/campus. Except in an emergency, no one is allowed in a
classroom unless the teacher is present. If a teacher fails to appear within five minutes
after the class period has started, a student should notify the office. The class will
remain at the classroom until a teacher arrives. Food and drink are forbidden in
classrooms unless there has been a specific exception by a teacher. Chewing gum is not
permitted anywhere on the Ursuline campus, no exceptions.
COMPLAINT PROCEDURE
In order to promote fair and constructive communication, the following procedures shall
govern the resolution of complaints against school employees. Every effort will be made
to resolve a complaint at the earliest possible stage.
Complaint Procedure:
At every step of the Complaint Procedure, the employee against whom the complaint has
been filed will be actively involved. (1) Complaints involving school personnel should be
made directly by the complainant to the person against whom the complaint is made. The
complainant may ask a counselor to be present. (2) In those cases where resolution is not
reached, a complaint form
can be completed and submitted to the principal. The principal
will forward the complaint form to the employee and the appropriate designee. The principal
or designee will consult with the employee and respond to the complainant within 5 working days.
(3) If the complaint is not resolved, the complainant will meet with the principal. (4) If
the complaint is not resolved at Level 3, all parties must agree to mediation.
DIVORCED PARENTS
Divorced parents are to furnish the school with a copy of the custody details.
This information is vital in matters of releasing a student or student records to a
non-custodial parent. If a court order states that neither the student nor student records
may be released to a non-custodial parent, the school must have an official copy of the court
order in order to follow its mandate.
FIELD TRIPS
At least two weeks prior to the trip, students will provide a signed parental consent form,
which releases the school from liability, to the teacher in charge of the field trip.
All teachers retain the right to deny the student permission to miss class in
order to attend a field trip. In order to participate in a field trip, the student
must be in attendance at school for any part of the regular school day which precedes
the trip. The norms of good behavior and all school rules are to be observed on field
trips and directions of faculty members are to be followed. For transportation
guidelines, please refer to the
Transportation Liabilty Form
GRADUATION REQUIREMENTS
A minimum of 2.0 cumulative average (grades 9-12) is necessary for graduation.
Diplomas are issued to students who have proven to be worthy in character and citizenship
and who do satisfactory work in a program of instruction which meets the
following requirements:
Subject Requirements:
TOTAL REQUIRED FOR GRADUATION: 260 credits
(Plus 2.5 units of Christian Service credit per year)
COURSES REQUIRED AT EACH GRADE LEVEL
| FRESHMAN Religion/Service English Mathematics Science Physical Education Health/Cultural Geography |
SOPHMORE Religion/Service English Mathematics World History |
JUNIOR Religion/Service English US History |
SENIOR Religion/Service English US Govt/Econ |
NOTE: The preceding reflects only those courses which all students at a particular grade level are required to take. Other courses required for graduation must be scheduled into a student’s program in consultation with the Assistant Principal for Academics and parents/guardians.
PHYSICAL EDUCATION WAIVER
Ursuline High School has a two-year Physical Education requirement. All students take
one year of Physical Education in the ninth grade. The second year requirement is fulfilled
through Dance and/or PE waiver. A PE waiver can be granted in two ways:
- A PE waiver can be granted for participation in Freshman, Junior Varsity and Varsity Interscholastic (North Bay League) Sports. The waiver (2.5 units per sport per season) is granted dependent upon a minimum of 90% attendance and participation by the student in all practices, scrimmages, tournaments, pre-season, league and post-season contests.
- A PE waiver (maximum 10 units per school year) can be granted to students who are enrolled in a program outside of school which is competitive or requires a high level of performance. This program must be in an area of physical education not offered through the school’s co-curricular athletic program. Students wishing to be considered for this PE waiver for an outside of school program must obtain and submit an application to the assistant principal for academics by August 15 preceding the school year for which the waiver is requested. Those whose application is accepted will (a) submit to the assistant principal quarterly attendance and competition/performance records which are signed by the coach one week prior to the end of each quarter, (b) meet a minimum 400 minute per each two-week period requirement. (c) write an end-of-year essay following the guideline provided by the assistant principal, and (d) maintain a 2.0 grade point average in classes at Ursuline High School.
HOME SCHOOL / HOST SCHOOL
Ursuline High School is a private Catholic school for young women owned by the Ursuline
Order of Sisters of Santa Rosa. Cardinal Newman High School for young men is owned by the
Diocese of Santa Rosa. The two schools share facilities and faculty for some elective
courses and for many 11th/12th grade courses. For the young women, Ursuline is their home
school; Cardinal Newman is their host school. Cardinal Newman is the home school for the
young men, and Ursuline is their host school. Students are guests at the host school.
Primary responsibility for students lies with their home school, and the home school works
with its students in situations which occur during the course of the school day or which
result from a school event sponsored by either school.
LIBRARY
The library is open Monday through Wednesday from 7:30 a.m. to 4:00 p.m., until 3:30 p.m. on
Thursday, and one-half hour after the close of school on Friday. There is a selection of
popular reading materials, magazines, reference works and books which augment classroom
study. There are also computers available for student and faculty use. It is a center
for study and reading. Most books are checked out for a three-week period to both UHS and
CN students and faculty. The fine for overdue materials is 5 cents per school day.
Students are notified of their past due materials. A student who has unpaid fines may be
restricted from borrowing books, and students who do not return materials or pay fines will
not be able to take their semester exams until resolved.
LOCKERS
Each student is assigned ONE general locker. This locker remains the property of the
school, and the school has the right to search any locker assigned to a student. Students
are advised to keep their lockers locked and to keep the combination CONFIDENTIAL. If
there is evidence of misuse, repair costs will be charged to the student.
The school is not responsible for losses from lockers. However, anyone found tampering with, damaging or attempting to steal from a locker will be subject to disciplinary action. All above rules apply to gym locks and lockers. Students will be charged for lost gym locks.
LOST AND FOUND
Found items should be turned in, and lost items picked up, at the front desk before or
after school, at lunch or at break. Articles not claimed are donated to charity. If a
student loses or misplaces an item, or if an item is believed stolen, it should be
reported to the office of the vice principal.
MATERNITY
Ursuline gives preference and support to a student who makes a “choice to give life”.
Therefore, pregnant students will be allowed to finish work, receive grades, and earn
a diploma.
MESSAGES
Parents are asked to leave messages for their daughters only in cases of real necessity.
At those times, parents may leave messages with attendance office personnel at 524-1125.
PAGERS / CELLULAR PHONES / RELATED DEVICES
The use of pagers, cellular phones, and other personal media devices is not allowed on the Ursuline campus
during school hours, including Break, Lunch and passing times. If seen during school hours, said devises will be
confiscated and delivered to the vice principal. Cell phones should not be used during school hours
(including break, lunch and passing times). The first time a cell phone is taken, the vice principal will
have a discussion with the student. The second time, the vice principal will talk with the parent before
returning the phone. On the third infraction, the phone will be returned only to the parent. Parents needing
to contact their student may leave a message with the attendance office.
SAFETY DRILLS
EMERGENCIES AND DISASTERS: The school has established emergency procedures in accordance
with Diocesan Disaster Preparedness Guidelines. Earthquake/disaster drills are held annually.
The school is prepared to care for students up to seventy-two hours following a major
disaster. In the event of an earthquake or major disaster, students will not be released
to anyone other than parents or guardians unless otherwise noted on the student’s
emergency procedure card. FIRE DRILL PROCEDURES: The sounding of the fire alarm must be
obeyed and taken very seriously by all students. Students must follow all directions given
by the period teacher or other responsible staff member. At the beginning of each school year,
each teacher and office manager will review these guidelines and assigned areas
with the students. Fire drills will be conducted once per quarter, usually unannounced.
SCHOLARSHIPS
Partial tuition scholarships are awarded for academic achievement and/or financial need.
Students may obtain scholarship applications in November from the School Office.
SCHOOL ANNOUNCEMENTS
Each day, school announcements are listed in the daily bulletin. They are read over the public
address system. Announcements are posted in
classrooms and at the front office. Students, faculty, or parents wishing to put an
announcement in the daily bulletin must have it approved by the activities director, club
moderator, or a school administrator and submit it to the front office by 3:00 p.m. the
preceding day.
SCHOOL DAY
Ursuline is open each day from 7:30 a.m. to 4:00 p.m. for students and parents.
After 4:00 p.m., in the interest of student safety, a student still on campus should be
participating in an extracurricular activity with a school moderator. For parents unable
to pick up students, Sonoma County Transit Bus Lines can transport students home or to a
more central location for a rendezvous with a parent. The bus schedules from Sonoma County
Transit are at our front office.
According to California State Penal Code, Section 6536, it is unlawful for any person, including students of other schools, to be on the campus of Ursuline or CN during or after school hours unless authorized by the administration of either school. Violation “is punishable by a fine of up to five hundred dollars or by imprisonment for up to six months or both.”
SCHOOL RECORDS
STUDENT RECORDS: In 1975 Congress passed the Family Education Rights and Privacy Act.
This law gives the student, if she is an “eligible student”, or the student’s parents/guardians
(if the student is not eligible), certain rights regarding student educational records.
An eligible student is one who has reached the age of 16 or is attending any school after
graduation from high school.
The law requires that the school:
- Allow the parent or eligible student to review and inspect the student’s record as long as an appointment has been made with the school registrar at least 24 hours in advance. This rule does not apply to records made and kept by one person, such as a counselor or social worker, which are not shared with anyone but a substitute for that person. The school will provide a non-custodial parent access to academic records and to other school-related information regarding the student. If there is a court order that no information is to be given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order.
- Give the parent or eligible student the chance to challenge the records in a hearing to make sure the records are not misleading or inaccurate.
- Obtain written permission from the parent or eligible student before revealing the records to other persons.
- Notify parents or eligible students of their right under this law. There are some exceptions to rule #3 above. School personnel may show or turn over records without permission to:
- Other officials of the same school.
- Officials of another school in which the student seeks or intends to enroll.
- Certain federal, state, and local authorities performing functions authorized by law.
- Individuals or organizations connected to a student’s application for financial aid.
- Court or law enforcement officials, if the school is given a subpoena or court order.
PARENT DIRECTORIES
- As a courtesy, and to facilitate communication between parents, UHS and CNHS additionally provide Parent Directories for our families. The Parent Directories and the “Who’s Who” have been very useful for parents and students who wish to communicate with families in the Ursuline and Cardinal Newman communities. These directories are provided as a courtesy to Ursuline and Cardinal Newman parents and students. It is intended for the sole use of UHS & CN students and their families. Any commercial or political use of these directories without the written permission of the high schools is expressly forbidden.
STUDENT ID CARDS
Students are issued an ID card at the beginning of each school year. Students must carry the
ID card at all times during the school day and at all school events. If an ID card is lost,
students should report to the attendance office and request a new one. Students without a
school ID may be denied admission to school events. The school ID can also gain students
discount prices when attending away games or other events.
STUDENTS LIVING AWAY FROM HOME
Students attending Ursuline High School must be living in a parental home or with a legal
guardian. Students over 18 who wish to live away from a parental home and continue to attend
Ursuline must have the principal’s permission to do so. All school procedures, policies, and
regulations continue to apply to students who are 18 years of age or older.
STUDENT ON-CAMPUS SECURITY
Although students should not remain on campus unsupervised after regular hours, if a student is
on the campus at a late hour, pay phones are available in the lobby of the gymnasium.
Motion sensor lights are attached to buildings.
Overhead lights in the covered area and parking lots are on a timer and illuminate these
areas beginning at dusk. Field trip and dance chaperones will not leave a student unattended
following an evening activity. Out of consideration to the chaperones, parents/guardians
are asked to pick up their daughters at the scheduled time.
TELEPHONE
The pay phone at the UHS gym and the phone in the attendance office are for student use, but are not to be used
during class time. The exception is for ill students who are to call home from the attendance office. In regards
to cell phones, see PAGERS/ CELLULAR PHONES / RELATED DEVICES above.
TRANSCRIPTS
Official transcripts are requested from the registrar in the attendance office and mailed
directly to the University at the time of request. Please give the Ursuline registrar at
least 48 hours advance notice for a transcript request. For graduating seniors, a final transcript is sent to the
University of enrollment and includes all eight semesters.
TRANSFER INTO AND OUT OF UHS
Students wishing to be considered for transfer into Ursuline during the school year should
contact the director of admissions. Families sign a tuition contract committing to a full
school year, and we strongly encourage students to meet that commitment and obtain the full
benefit of an Ursuline education. Please refer to the UHS Tuition Financial Policies for additional
information.
TRANSPORTATION
DROPPING OFF AND PICKING UP STUDENTS: The area in front of the Ursuline gym is designated for
dropping off and picking up students. Please do not park along the driveway. Traffic flow is
improved if all who depart UHS at peak times follow the posted traffic ordinance and turn right
onto Old Redwood Highway.
PUBLIC BUS SYSTEM: Sonoma County Transit provides regular service for our students from the bus stop located on Old Redwood Highway. Bus schedules are available at the Ursuline front desk or by calling 576-RIDE.
SKATEBOARDS, ROLLER BLADES / SKATES, SCOOTERS are not permitted on the campus.
TRIPS
Only school-sponsored trips may be advertised on campus. No literature regarding non-school
sponsored trips may be distributed at any location at either the Cardinal Newman or Ursuline
campuses at any time.
TUITION
- Please refer to the UHS Tuition Financial Policies.
- Students completing an academic year abroad are not liable for tuition, but if the student wishes to maintain active status during the academic year abroad and receive all mailings, $150 is due in the spring prior to departure. The $150 charge is for this service only and is not part of any other fee or charges.
VISITORS
Adult and student visitors must check into the office to obtain a visitor’s pass when they
arrive on campus. Though student visitors are not normally permitted, permission may be
requested through the admissions director. Permission is granted only if the visitor is a
relative visiting from a distant city or if the visitor is interested in becoming a
student at Ursuline High School. If the visitor is a student, she must have written
permission from her parents. For security reasons, visitors are not normally allowed on
public school student holidays.
Students are expected to be helpful to any visitors they may meet on Ursuline’s campus. Students should immediately report to a teacher or staff member any visitor who appears to be unauthorized.
Ursuline students are not to visit the campus of any other school unless they have an invitation and a pass from an administrator of that school. Any student reported to us as loitering or disturbing at another school will be subject to disciplinary measures.
Attendance Policies
Absences and Tardies
- Students are generally expected to attend every class and homeroom every day and to be on time. In the interest of every student’s well being, students who are ill should remain at home. If a student is to be absent or significantly late, her parent/guardian should phone the attendance office (524-1125) BEFORE 9:00 a.m. Regardless of the number of periods of absence, before reporting to her first class of the day a student must present to attendance office personnel a dated note signed by a parent/guardian explaining the reason for her absence or lateness. Failure to do so will result in a written warning. If the note is not received within one week of the written warning, the absence could become permanently unexcused and a 45-minute detention could be issued.
- To avoid a cut and detention, if a student has a need to miss class time for any school related purpose, she must have the written permission of the teacher whose class she will miss and present the written note to the school employee in charge of the school related activity BEFORE missing class time. Students who become ill during the school day should go to the attendance office and call a parent/guardian for permission to go home. Ill students should not expect to rest in the attendance office—the cot is for emergencies only. In most cases, students who are in school should be in class and should participate in all school activities.
- When a student must leave school during the school day for an appointment, she is to bring a note for an early release to the attendance office BEFORE the start of school. If a student arrives on campus after school has started, or leaves campus during the school day, she must sign in or out in the attendance office. Failing to sign in results in a detention. Failing to sign out results in a cut.
Tardy Policy
Students tardy to school at the first period of the school day must report to the
attendance office, sign in, and obtain a class admission slip. The slip does not excuse
the tardy. Each classroom teacher has his or her own set of consequences for tardiness to
any class throughout the school day. When a student is tardy to the same class a third
time in one semester, the teacher notifies the vice principal. The vice principal will
then meet with the student and together they will create a plan to help the student get
to class on time. After 3 tardies, additional tardies to that class will be counted as absences. A
student who exceeds 10 absences in a semester in any course is subject to loss of credit for
that course.
Absence Policy
EXCUSED ABSENCES include illness, death in the immediate family, religious holiday, or a
SERIOUS family emergency. EXCUSED OR UNEXCUSED ABSENCE for a foreseen and/or planned reason
MUST BE CLEARED THROUGH THE ATTENDANCE OFFICE AT LEAST TWO DAYS IN ADVANCE by bringing in a
written parent request and obtaining, circulating, and returning the necessary form. It is
the student’s responsibility to return to school with all work completed, and to be ready to
assume all class obligations, including tests. (See Student Guidelines, Academic Information,
Illness Policy with Regard to Make-up Work and Tests.) If prior approval has not been arranged,
or has been denied, teachers are not obliged to provide or accept make-up work.
- Students who have permission to take part in an authorized school activity (field trip, retreat, athletic or other contest, drama or music performance, etc.) will not be counted absent or tardy.
- Students are to be present for any event which occurs during an activity schedule.
ATTENDANCE PROBATION
A student who exceeds 10 absences in a semester in any course is not obtaining an Ursuline
education. This student will be placed on attendance probation and may lose credit. If the
excessive absenteeism continues in the subsequent semester, the student is subject to dismissal
from Ursuline High School. No absences will be excused for determining attendance probation.
Consideration will be given for a serious illness which requires a physician’s directed absence
from school. In such cases medical verification must be presented upon return to school.
NOTIFICATION: The vice principal will notify parents/guardian by letter when a student is
placed on attendance probation.
Early Dismissal
Generally, dentist or doctor appointments should be made before the start of school or after
school has been dismissed. If a student must leave before the end of the school day, she must
present a note from her parents at the attendance office BEFORE THE FIRST PERIOD. She will
then receive a permit to leave school that she should show to her teacher. THE PERMIT MUST
BE SIGNED AT THE MEDICAL OFFICE and given to the school office when she returns to school.
Failure to do so will result in an unexcused absence and a warning. Repeat infractions will
result in detention. Any student leaving school before the end of the day must sign out
at the office in order to avoid a cut.
College Visits
Students are encouraged to visit colleges and universities. However, we request that
every effort be made to avoid missing school for this purpose. There are student holidays
during every month of the school year, and there is Easter Break. These are ideal times for
arranging visits. Recognizing that there are a few situations when there is no alternative
but to be absent from school, a maximum of three days of absence will be excused for this
purpose. These absences, like all others, are not excused for purposes of attendance probation.
Attendance and School Activities
For school-sponsored curricular and extra-curricular activities, students must attend school
for the full day of the event or production. The vice principal should be called as soon as
possible regarding the rare occasion that may warrant an exception to this policy. On the day
of a field trip, students must be in attendance for the full portion of the school day
preceding the trip. Failure to do so will result in forfeiture of the privilege of
participating in the field trip. For school attendance requirements regarding athletics,
please see School Activities, Athletic Department Policies,
School Attendance.
Code of Student Behavior
- Students are expected to behave honorably – in a manner that shows consideration and respect for others. They should strive to be a part of a positive and harmonious atmosphere at the school and always be a favorable reflection on Ursuline High School. Students accomplish this when they recognize their responsibilities and obligations in regard to the Ursuline community by always respecting the rights and dignity of other individuals. Conduct unbecoming of a Christian student will result in disciplinary consequences.
- Each teacher is responsible for maintaining an atmosphere of appropriate behavior in her/his classroom. In the event of inappropriate behavior, the teacher will meet privately with the student for a conference. If the behavior infraction requires student time out, the student may be sent to the vice principal and may result in a 3-hour detention.
Major Infractions
- Any student who knowingly possesses, uses, transmits, sells or is under the influence of any alcoholic beverage or other illegal drug or controlled substance or paraphernalia associated with their use-in the vicinity of the school, on school grounds at any time, or at a school sponsored event is subject to the disciplinary provisions of the Substance Abuse and Prevention Policy.
- There is no use of tobacco allowed on the campus, in the vicinity of the school, on field trips, or during school activities at any location. Violations will result in enforcement of the consequences for using tobacco as outlined in the Substance Abuse and Prevention Policy.
- Consistent infractions of school policies or a significant change in a student’s behavior may be grounds for substance abuse testing.
A student who intentionally causes or attempts to cause verbal, physical, visual or sexual harassment and/or physical or verbal injury to any person on the school grounds at any time, or at a school-sponsored event, will be subject to an expulsion hearing of the Discipline Committee. A student reported to the school, by law enforcement authorities, as a known gang affiliate will be subject to expulsion. A student who is guilty of theft, extortion or coercion, or attempts at such, is subject to disciplinary action and possible expulsion. In cases of theft, restitution or return of the stolen property is required. The student will serve a Saturday detention and a three-day suspension, and will be placed on probation for the remainder of her term at Ursuline High School. A second offense will result in an expulsion hearing with the Discipline Committee. A student guilty of cheating or plagiarism will be subject to a hearing of the Discipline Committee. Parents will be contacted by the teacher as well as the vice principal. A zero or failure on the assignment/test and probation for the remainder of the student’s term at Ursuline will consistently be among the consequences specified by the Committee. If there is a second offense, the Discipline Committee will convene for an expulsion hearing. A further note regarding plagiarism: As students begin their high school careers they are sometimes unclear about what constitutes plagiarism, and first offences will generally result in a requirement to rewrite and correct the paper. Once students have been taught to write papers with citations, they will be held accountable for not properly citing the work of others and the consequences for plagiarism/cheating will go into effect. An exception to this would be significant copying of another person’s work. Copying is subject to the school’s cheating policy on the first offense.
Any student who possesses, handles or transmits any object that can reasonably be considered a weapon on the school grounds at any time, or at any school event, is subject to disciplinary action. Students who intentionally deface or damage school property will be subject to disciplinary action, not excluding expulsion, and to any restitution or punishment provided by law. Anyone who accidentally damages school property should report it to office personnel immediately.
Conduct which interferes with the educational process, including vulgar and obscene actions or language, render a student subject to disciplinary action.
Any student who forges or uses a forged note or excuse will be subject to disciplinary action and parents will be notified.
Other Infractions
- Inappropriate displays of affection are not allowed on campus or at school events. Parents may be notified by the vice principal.
- Normally, students may not eat in the classroom. Teachers can make exceptions to this policy for specified educational reasons. Teachers will assign detention or provide appropriate classroom consequences for infractions.
- Students may not chew gum at any location on the school campus (because it is gross to sit on, lean against, or step in someone’s carelessly discarded gum). Classroom violations will result in detention or appropriate classroom consequences. Violations in other school locations may result in being assigned to detention.
- Students may not sit in cars or turn on car radios or stereo systems during the school day, including break and lunch. To avoid school consequences and for their protection students may not go to their cars either in the gym lot or off campus during the school day, including break and lunch without a pass from, or escort by, school personnel. Students who park on campus must register their cars.
- Students parking in non-designated areas will be fined. Students parked in red or no-parking zones, or in faculty or visitor spaces, will also be fined. Unregistered cars are subject to significant fines. (See General Information, Automobiles and Parking.)
Conflict Resolution
Conflict with student or teacher: Please see School Services,
Guidance and Counseling Services,
and also General Information,
Classroom and Campus Policies.
Harassment Policy Ursuline High School is committed to providing a learning environment that is free from harassment in any form. Harassment of any student by any other student, employee or volunteer, is prohibited. In conjunction with the Diocesan Department of Catholic Schools, Ursuline High School recognizes that harassment of students by other students or any other person can cause embarrassment, feelings of powerlessness, loss of self-confidence, reduced ability to perform schoolwork, and increased absenteeism or tardiness.
To promote an environment free of harassment, Ursuline has established rules regarding student behavior as well as procedures to provide for prompt and appropriate action to remedy instances of harassment of students. These rules and procedures are herein set forth and are also available in the school office. The school shall provide staff in-service and student instruction in appropriate student behavior, especially relating to teasing, name-calling and physical aggression. Teachers shall instruct students in sensitive, appropriate behavior and in ways to deal with harassment they experience. All students need to be assured that they need not endure any form of harassment.
Ursuline will not tolerate the harassment of any student by any other student or any employee or volunteer. Any person who is found guilty of harassment shall be subject to disciplinary action.
Students should immediately report incidences of harassment to the vice principal or a staff member at the school. A complaint of harassment shall be investigated in such a way that ensures the privacy of all persons concerned. In no case shall the student be required to resolve the complaint directly with the offending person. Retaliation for reporting harassment is prohibited. This policy applies to sexual harassment as well as other forms of harassment such as inappropriate comments on gender, physical appearance and ethnic, religious or family background.
Rules and Complaint Procedure
Rules
- Consistent with maintaining a Catholic/Christian environment, Ursuline does not tolerate any form of harassment of students. Harassment of a sexual nature or negative comments regarding gender, physical appearance, ethnic, religious or family background are unacceptable and constitute harassment when:
- The conduct has the purpose or effect of having a negative impact on the student's academic performance, emotional well-being, or of creating an intimidating, hostile, or offensive educational environment.
- Submission to or rejection of the conduct by the individual is used as a basis for any decision affecting the individual regarding academic status or progress, honors, programs or activities available at or through the school.
- The following types of conduct are examples of prohibited activities which may constitute harassment, but is not all-inclusive of activities which may constitute harassment:
- Unwelcome sexual flirtations or propositions;
- Verbal abuse of a nature described above;
- Graphic verbal comments about an individual's body;
- Degrading words used to describe an individual;
- Any display of suggestive objects or pictures in the educational environment which degrades one's sex or ethnic or religious background;
- Any act of retaliation against an individual who reports a violation of the school's Harassment Policy or who participates in the investigation of a harassment complaint.
- Teachers shall discuss this policy and the complaint procedure with their students in age-appropriate ways and shall assure students that they need not endure any form of harassment, sexual or otherwise.
Complaint Procedure for Instances of Harassment
- Any student, or the parent of an aggrieved student, who feels that the student is being harassed in any manner should immediately contact the principal, a teacher or other staff member of the school. The principal, or the principal's designee, shall investigate the complaint, taking care to ensure, to the greatest extent possible, the privacy of all persons concerned. The Guidelines for Investigation of Student Harassment Complaint shall be followed by the vice principal or the designee. The student complaining of the harassment shall not be required to confront the accused person nor shall the complaining student be required to attempt to resolve the complaint directly with the accused person.
- If the vice principal/designee is satisfied that the complaint is substantiated, the vice principal shall take appropriate disciplinary action which may include suspension or a recommendation for expulsion.
- The principal shall review the disciplinary decision/recommendation.
- If the complainant feels the situation has not been promptly remedied by the principal at an informal level, a complaint should be filed with the Board of Trustees President.
- If a complaint of student harassment is alleged to have been perpetrated by a staff member or a volunteer, the procedure outlined in the Diocesan Sexual Misconduct Policy shall be followed, in conjunction with the Guidelines for Investigation of Student Harassment Complaint insofar as such Guidelines are applicable to the situation.
Detention, Probation, Suspension, and Expulsion
Teachers are in charge of maintaining a positive classroom-learning atmosphere.
There will be appropriate classroom consequences for students who negatively affect
the learning atmosphere. For situations which are beyond the realm of classroom
consequences, one or more of the following consequences will result:
- ONE-UNIT DETENTIONS (15 Minutes) are served with the vice principal/designee for 15 minutes beginning five minutes after the final bell of the day on Wednesday or Thursday. Tardy students will not be admitted.
- TWO-UNIT DETENTIONS (30 Minutes) are served with the vice principal/designee for a period of 30 minutes beginning five minutes after the final bell on Wednesday or Thursday. Tardy students will not be admitted.
- THREE-UNIT DETENTIONS (45 Minutes) are served with the vice principal/designee for a period of 45 minutes beginning five minutes after the final bell on Wednesday or Thursday. Tardy students will not be admitted.
ALL DETENTIONS take precedence over all extra-curricular activities whether they are personal or school related. School-related activities include sports practices and games.
- When a student receives a total of 20 units (5 hours) of detention, the vice principal/designee calls the parents/guardians. (One unit of detention = 15 minutes.) If a significant portion of the detention time has not been served, the student will lose the privilege of participating in designated extra-curricular activities until the hours are served. At 30 units (7˝ hours) of detention, parents and students are scheduled for a conference with the vice principal. The student's counselor may also be present. At this conference every attempt will be made to encourage the student to receive no further detentions (and a plan of consequences will be prepared should detentions continue). Again, if a significant portion of the detention time has not been served, the student will lose the privilege of participating in designated extra-curricular activities.
- For very serious and/or repeated infractions of school rules, a student will be referred to the vice principal who may call on the discipline committee for a review and further action. Such action may include probation, suspension or expulsion.
DISCIPLINE COMMITTEE: This committee is composed of the vice principal and at least three (3) faculty/staff members. The committee reviews disciplinary cases of a serious nature, and meets with the student involved and her parent(s). The committee then makes a decision regarding disciplinary consequences which may include suspension, removal from elected office, or suspension from extracurricular activities. The student may appeal this decision, in writing, to the principal. Any student who has been suspended, or who has accumulated an excessive number of detentions in one semester will be subject to review by the discipline committee. The committee will make a ruling regarding the student’s eligibility to participate in school activities. The discipline committee may recommend expulsion to the principal. The principal is the only authority in the school that may expel a student.
DISCIPLINARY PROBATION: Disciplinary probation is issued by the discipline committee or the vice principal and may involve exclusion from extra-curricular activities for students who have earned excessive detentions, have failed to serve detention time, or who have committed a serious infraction of school rules. Any student who has reached the hearing stage in the disciplinary process is subject to disciplinary probation. The personal counselor and vice principal will work with the student and parents in helping to set and attain the proper goals to avoid the behaviors which earned the probation. The vice principal has authority in determining when a student may resume extra-curricular activities. Any student on disciplinary probation for two consecutive semesters may be subject to dismissal from school.
SUSPENSION consists of removal from the school until a meeting can be held between the student, her parents and the school administration. The intention is to impress upon the student the serious nature of the infraction. (See Consequences of Suspension.)
IN-SCHOOL SUSPENSION consists of removal of the student from classes and school activities. A student may earn an in-school suspension if the detention obligation is not met. The student remains on campus in an isolated area and may be asked to help with school projects. (See Consequences of Suspension.)
DETENTION SUSPENSIONconsists of removal of the student from classes for up to one day.
CONSEQUENCES OF SUSPENSION: During either type of suspension a student is excluded from all extra-curricular activities during the term of suspension. Suspension results in exclusion from all extra-curricular activities at both UHS and CN for one week per each day of suspension. It is fully the student’s responsibility to be prepared for any make-up tests or tests scheduled for the day of return. The student is responsible for on-time submission of assignments due upon her return to the classroom.
EXPULSION is a last resort and is imposed reluctantly. However, when a student’s behavior denies the values upon which UHS is based or is consistently disruptive to the educational process and the Christian atmosphere of the school, the principal will expel the student.
NON-DISCIPLINARY SUSPENSION / EXPULSION / RECOMMENDED TRANSFER: These consequences occur due to:
- Non-compliance with academic or attendance requirements as published by the school;
- Severe mental problems;
- Uncooperative or disruptive attitude of parents;
- Failure to fulfill tuition obligation; or
- Failure to return emergency card or health records to the attendance office prior to the opening of school.
POLICIES AFFECTING PARENTS AND GUARDIANS: Parents and guardians are expected to uphold the mission, goals and policies of the school. It is recognized that a situation could arise in which the uncooperative or disruptive attitude and/or actions of parents/guardians might so diminish the effectiveness of the school that continuation of the student in the school could be impossible. This could be true in any case in which a parent, guardian or other family member upbraids, insults, or abuses any school employee, board member, or owner.
School Dances
School rules apply at all school-sponsored dances and events. Student dress must fall within
the guidelines of appropriate modesty. Those dressed in a manner that does not meet this
guideline will not be allowed to enter the dance. Only students with valid student body cards
will be allowed to enter a dance. No large bags may be brought into a dance. Students must
have served all detention time before being allowed to attend Homecoming, Turnabout, or Prom.
Substance abuse testing may be conducted at school dances. In any case where substance
abuse is identified, the
Substance Abuse and Prevention Policy will be followed. With the
exception of the Prom, all dances will be held from 8:00 p.m. to 11:00 p.m.; students must
enter before 9:00 p.m. and may not leave before 10:30 p.m. Ursuline students may bring
guests only to dances for which a bid is sold. A form will be provided through the
attendance office, or at the bid sale site, that must be completed by an administrator
at the guest’s school and presented at the time the bid is purchased at Ursuline. Guests
must arrive with their student sponsor. No more than one guest per student. Conduct
rules for guests are the same as those expected of Ursuline students. Any form of unsafe
conduct, including dancing in a manner that could cause physical harm to self or others,
will result in parents being called and the offending student(s) being sent home. Parents
will also be called and the offending student(s) sent home when the manner of dancing is
morally offensive. In order to insure that dances are safe activities, Ursuline will refuse
admission or participation to a person not abiding by these rules.
Truancy
- A student who cuts homeroom will receive one unit of detention.
- A student who cuts one to four classes will receive a three-unit detention per class cut. (Five periods cut will be treated as a full day cut. On block days each period cut equals two class cuts.) In all cases, parents will be notified.
- A student who cuts class(es) and leaves campus receives a Service detention. Any student who cuts a class and can provide no evidence of having remained on campus will receive the consequence for leaving campus.
- Repeat infractions make a student liable to Service detention(s), suspension, discipline committee hearing, or expulsion.
- A student who cuts an entire day will receive 6 hours of community service and will not be allowed to return to class until a discussion with the student and her parent(s) or guardian(s) and the vice principal has been arranged.
- Students who cut receive a zero for the day in all classes cut.
Dress Code
To order UHS dress code items click here
Ursuline High School has a restricted dress code. Throughout the entire school day (including break, lunch and time spent on the Cardinal Newman campus), Ursuline students follow the restricted dress code guidelines except on “free” dress days, during offsite field trips or when other certain dress is deemed acceptable by school administrators.
URSULINE RESTRICTED DRESS CODE
Tan khaki pants, skirt, or shorts: Skirts must be a respectable length.
This will vary depending on the individual student. The guideline is no hemline may be shorter
than 4” above the top of the knee cap. We will not measure, but we will make judgments based on
appearance. Faculty/staff will make the final determination regarding what is appropriate. All
items must be clean (no artwork or writing), hemmed and in good repair (no rips or holes).
UHS approved white or navy polo shirts: The polo shirts must be the UHS style purchased through Sonoma Design online at BEAR WEAR or at Sonoma Design’s showroom at 3510 Airway Drive in Santa Rosa. Solid black, gray, shades of blue and white turtlenecks or tee-shirts may be worn under the polo, never over it. Only sweaters, sweatshirts or jackets may be worn over the polo. (Note: T-shirts are not sweaters, and blouses are not jackets. Neither may be worn over the polo.) Students may wear any solid black, gray, shades of blue and white sweater or sweatshirt (no prints or stripes). The only logo allowed on sweatshirts must be the approved Ursuline logos.
School SweatshirtsStudent government, athletic teams, choir, drama and school clubs may design and purchase a sweatshirt to show spirit and support for the activity. Sweatshirts must include the name of the activity, the school name “Ursuline” and use approved colors in the design. Acceptable colors include shades of blue, gold, or gray, in addition to black and white. Design and color selection must be approved by the vice principal.
On Required Dress Uniform Days: All students will wear long khaki pants (NO sweatpants, yoga pants, shorts, or capris) and the white polo shirt. On these days, only an Ursuline sweatshirt may be added for warmth. This includes either the black fitted jacket with the gold Ursuline monogram or the UHS blue fleece zip jacket. If it is exceptionally cold, a jacket or coat may be worn over these items. Any shoe type is allowed but shoes must always be worn. Warning: High-heeled/high-soled shoes are dangerous when traversing our hillside campus and the two-story buildings. Students are advised not to wear to school.
FREE DRESSFree dress will be on the first Friday of the month only. The free-dress guidelines also apply to free dress for all-day field trips. In general modest clothing reflecting good taste is allowed. The following are specifically not allowed:
- Clothing and accessories indicating gang affiliation
- Clothing with references to drugs (including alcohol and tobacco) or sexual references
- Sweatpants, yoga pants, pajamas or slippers; halter tops, too short skirts and high slit skirts
- Shirts with less than two inch straps, any “see through” clothing and short shorts (fingertip length or shorter).
URSULINE UNIFORM AND FREE DRESS INFRACTION CONSEQUENCES
The uniform and free dress codes will be enforced by all faculty, staff and administration
at either UHS or CN throughout the school day (this includes class time, passing time, morning
tutorial, break and lunch, detention, and on-campus meetings).
- Only students who are in uniform, or following free dress code guidelines on the first Friday of the month, will be allowed into class.
- If a student is late to class because she is getting into uniform or dress code, she will have the consequence for a tardy.
- If a student is more than 10 minutes late to class (or unable to attend class) for uniform or dress code infractions, she will have the detention consequence for a cut. If the student is appropriately dressed and eligible to return to class after 10 or more minutes, she may do the remaining class work for credit, but she may not make up the work she missed.
- At any time on any location on campus, being out of uniform or dress code may be ruled “insubordination”. In these cases the consequence of detention will result.
EXCEPTIONS: The principal and vice principal retain the right to make exceptions for just cause to any of the consequences listed in the discipline section of this handbook. The principal is the final recourse in all disciplinary situations.
UHS/CN Substance Abuse and Prevention Policy
Philosophy
Ursuline and Cardinal Newman High Schools recognize that the responsibility for the spiritual, moral,
intellectual and physical development of youth belongs to the family. The school serves in a secondary
function, to supplement and complement the family in the vital task of educating youth and fostering their
moral development. As Catholic schools reflecting the caring presence of God’s love, we are committed to
the education of the whole person. We believe that drug use, including alcohol and tobacco use: a) can hamper
spiritual, moral, emotional, educational and physical development; b) can become a chronic and progressive
disease; c) can be treatable.
In recognition of these facts and of our philosophy, Ursuline and Cardinal Newman have a commitment to prevention, intervention and follow-up support. The possession, use and/or trafficking of drugs, including alcohol and tobacco, will result in disciplinary action.
Substance Abuse Prevention Policy
Schools are partners with parents and students in prevention of student alcohol, drug and tobacco use.
Ursuline and Cardinal Newman High Schools shall undertake:
- Prevention curriculum at each grade level;
- Periodic faculty/staff in-service training on substance abuse prevention;
- Periodic parent education program(s);
- Dissemination of the Policy and related procedures to students, parents and faculty/staff;
- Individual, small group, and peer helping programs, and/or referral to community agencies;
- Development of alternatives to alcohol and other drug use by supporting extracurricular programs and activities.
Substance Abuse Early Intervention Policy
Early intervention occurs as the result of observation and concern, not as a result of disciplinary action.
Students can be referred to:
- School Counselors
- Teachers
- School Administrators
- Students who refer themselves
- Students who refer other students
- Faculty/Staff who refer students
- Parents who refer their sons or daughters or other students
Students who have been referred may receive one or more of the following services:
- Short-term counseling by a school counselor
- Referral to community services
Confidentiality:
- Information shared in counseling will not be used against the student in school disciplinary proceedings.
- Students will receive counseling that complies with confidentiality laws.
Parent/Guardian Involvement:
- Counselors will advise (encourage) students to share their alcohol/drug-related problems with parents/guardians.
Imminent Danger of Death or Permanent Disability:
- If, in the judgment of the counselor, a student’s abuse might cause imminent death or permanent disability, the counselor may terminate counseling and notify the parents and personnel deemed appropriate by the counselor. The counselor will discuss treatment options and prepare a follow-up plan with the parents. The parents are responsible for any financial obligation relative to this treatment.
Should a family refuse the recommended professional treatment, which might include out-patient or in-patient care, the school may terminate the student’s enrollment.
Substance Abuse Discipline Policy The intent of this policy is to help our students who have become involved with alcohol, drug and tobacco use to reclaim their direction and self-esteem. With the combined effort of parents, students, school, public and private agencies, progress can be made in the prevention and treatment of substance abuse.
Possession for Sales or Gift/Sales/Production
The schools consider the production, transfer or trafficking of any abusive substance
(defined as set forth in the California Health and Safety Code regarding controlled substances) the
most serious drug and alcohol abuse violations. Any student found transferring, trafficking or involved
in the production of abusive substances will be expelled with no right of appeal for re-admission.
Possession/Use – Jurisdiction of the School
- Disciplinary action will be taken by the schools when incidents of alcohol, drug and tobacco use occur:
- On the campuses of Cardinal Newman and Ursuline at any time.
- At any school-sponsored activity
- While going to or coming from any of the above
- The schools will act in compliance with the law in all circumstances, including contact of law enforcement.
- If there is reasonable cause, the schools have the right to conduct searches of a student, students’ possessions and the school premises, including lockers. A search of a student’s person would occur only with appropriate same-sex supervision.
- Students who are in the company of individuals who are in possession and/or are using alcohol, drugs, or tobacco will also be subject to disciplinary action.
Possession of Authorized Medication
When a student is taking prescribed or over-the-counter medication during the school day, parents
must notify the attendance office of the student’s school in writing. Included should be the name
of the medication; frequency and duration of its use; and in the case of a prescription, the name of
the prescribing doctor. All medication is to be kept in the school attendance office and will be
released by a staff person.
Procedures in Cases of Possession and/or Use of Alcohol and/or Drugs
Every infraction of the alcohol and drug policy will be a permanent part of the student’s high school
discipline record, and a repeat offense automatically goes to the next level of consequences. If
reasonable cause exists to believe that a student possesses alcohol and/or drugs, drug-use
paraphernalia, uses alcohol and/or drugs, or is under the influence of alcohol and/or drugs, the
following will occur:
First Offense Procedure
- The student’s parent(s)/guardian(s) will be notified by the vice principal or designee.
- A law enforcement report will be made.
- The student will have an automatic one-day out-of-school suspension.
- The vice principal will gather information for review by the discipline committee.
- The discipline committee will hold a hearing with the student, the student’s counselor and the parent(s)/guardian(s) to gather further information.
- For the first offense, two or more of the following consequences will be required:
- The student will serve a 3 to 5 day in-or-out of school suspension. (This consequence is required.) Two or more days may be commuted to a service requirement.
- The student will participate in a substance use/abuse assessment, including drug testing administered by a certified lab or drug and alcohol counselor, at parent/guardian expense (required). (See When Drug Testing is Required..)
- Both the student and the parent(s)/guardian(s) will participate in assessment and family counseling as determined by a school or non-school agency or mental health professional at the parent/guardian’s expense.
- The student will participate in counseling provided by school personnel or a non-school agency or mental health professional.
- The student and the parent(s)/guardian(s) together will attend Alcoholics Anonymous and/or Narcotics Anonymous meetings or other available programs.
- The student will perform community service.
- Random drug testing may be required for a specific time period at parent/guardian expense.
- The student may be required to participate in a substance abuse treatment program at parent/guardian expense.
- The discipline committee may recommend to the principal that the student be expelled. Various factors will be considered in the possible expulsion of a student: the student’s academic record, his or her citizenship record, his or her attitude toward the disciplinary process, and the student’s level of drug/alcohol involvement. The decision to expel a student will be the outcome of a carefully designed strategy to balance the needs of the student with the needs of the school. The final decision will be at the principal’s discretion.
- Refusal to comply with the requirements mandated by the discipline committee will result in further disciplinary action, possibly including a recommendation to the principal that the student be expelled.
- If a student shows a positive test result on a random drug test, the second offense procedure takes effect.
- If participation in a treatment program is required by the discipline committee, the school must be kept informed by the treatment agency about the student’s attendance. Continuation of school enrollment is subject to successfully maintaining the prescribed after-care program and may involve random urine analysis testing supervised by a certified lab or drug and alcohol counselor. Positive test results can result in expulsion. (See When Drug Testing is Required.)
Second Offense Procedure
- Procedures 1 through 5 above will be followed.
- For the second offense the discipline committee must recommend to the principal that the student be expelled.
- The student may request re-admission to the school after the consequences have been served and a suitable time has elapsed. The principal will make the final decision whether the student has met the criteria for re-admission.
Third Offense Procedure (Applies to readmitted students)
- A readmitted student will carry forward his/her first two offenses
- Procedures 1 through 5 above will be followed.
- For a third offense the disciplinary committee must recommend to the principal that the student be expelled with no opportunity for readmission.
Procedure in Cases of Possession and/or Use of Tobacco
Every infraction of the tobacco policy will be a permanent part of the student’s high school discipline
record, and a repeat offense automatically goes to the next level of consequences. If a student possesses
and/or uses tobacco the following will occur:
Tobacco First Offense Procedure
- The student’s parent(s)/guardian(s) will be notified by the vice principal or designee.
- The student will undergo drug testing. (See When Drug Testing is Required.).
- Law enforcement will be notified (as per Penal Code 308B).
Tobacco Second Offense Procedure
- The student’s parent(s)/guardian(s) will be notified by the vice principal or designee.
- The student will undergo drug testing. (See When Drug Testing is Required.)
- Law enforcement will be notified (as per Penal Code 308B).
- The student will serve a one-day suspension.
- The student will participate in a tobacco cessation program.
- If the student is using chewing tobacco, the student must obtain an examination by a dental or medical professional.
Tobacco Third Offense Procedure
The procedure for a third offense will be the same as for a first offense for
alcohol and/or drug possession and/or use.
Tobacco Fourth Offense Procedure
The procedure for a fourth offense will be the same as for a second offense for alcohol
and/or drug possession and/or use.
Tobacco Fifth Offense Procedure (will apply to readmitted students)
The procedure for a fifth offense will be the same as for a third offense for alcohol and/or drug
possession and/or use, excluding item 6 (c) and (e). (See
Third Offense Procedure under Substance Abuse
Discipline Policy.)
When Drug Testing is Required
The student will be sent to Redwood Toxicology Laboratory located at 3650 Westwind Blvd just off
Airport Blvd. The student will be observed when she provides the urine sample for the drug test.
No reason, including medical issues and menstruation, will be accepted as justification to delay
providing the required sample. The drug test must be taken as soon as required by the school
administration to ensure accurate results. The results of a test are generally available within 24 hours.
In the event the test results show that the sample provided is dilute, a new sample will be immediately required. A sample is dilute when a student drinks in excess of two quarts of liquid prior to providing the sample, or the student adds liquid or some other substance to the sample. Either action negates the validity of the sample. If a student has a medical condition that requires her to drink a large quantity of liquid, a doctor’s note will be required with a stipulation that it would be unhealthy for her to refrain from liquid consumption prior to the test in order to allow for a valid drug test. Three successive dilute samples will be considered equivalent to a positive sample and result in a Discipline Board hearing for a drug abuse infraction.
Follow-Up Support
Follow-up support may help a student who has completed a community in-patient or out-patient treatment
program to avoid further drug abuse. While responsibility for follow-up support rests primarily with the
student, parent(s)/guardian(s) and community treatment agency, school faculty/staff will cooperate in carrying
out the after-treatment plan.
Student Acceptable Use Policy for Computers
Ursuline High School is pleased to offer a school-wide network and internet access to all students. Our goal in providing this service to teachers and students is to promote educational excellence by facilitating innovation, communication, and resource sharing. Students and parents read and sign this agreement annually in their opening packets. If an Ursuline High School student violates any of these provisions, her computer account will be terminated and future access could be denied.
- Acceptable Use: The use of computers must be in support of education and research. Transmission of any material in violation of any national or state regulation is prohibited. This includes, but is not limited to: copyrighted material, plagiarism of other student and published data, threatening or obscene material, or material protected by trade secret.
- Privileges: The use of the school computer system and internet is a privilege and not a right. Inappropriate use will result in a cancellation of those privileges. The system administrators will deem what is inappropriate use and their decision is final.
- Network Etiquette:
- Be polite – no abusive messages.
- Use appropriate language.
- Do not reveal your personal address or phone number or that of students or teachers.
- Note that electronic mail (e-mail) is not guaranteed to be private.
- Do not use the network in a way that would disrupt the use of the network by other users.
- All communications and information accessible via the network should be assumed to be private.
- Security: Security is a high priority on a network with many users. If you can identify a security problem, you must notify the system administrators. Do not demonstrate the problem to other users. Do not use another individual’s account. Logging on as system administrator will result in cancellation of user privileges. Any user identified as a security risk or having a history of problems with other computer systems may be denied use privileges.
- Vandalism: Vandalism of any kind will result in cancellation of privileges. This includes, but is not limited to, uploading or creation of computer viruses and malicious attempts to harm or destroy data of another user.
- Copyright violations: It is against the law to copy other people’s software. Only shareware, freeware, and software marked public domain may be copied.
Academic Information
GRADING AND REPORTING SYSTEM
Parents are sent a quarterly report of grades, attendance, and disciplinary status.
Progress reports are mailed mid-quarter. Semester grades become part of each student’s
permanent record. Four-fifths (4/5) of the semester grade is based on work done during
the two quarters. One-fifth (1/5) of the grade is based on the semester exam.
| Grading Scale | ||||
| A | 90 | - | 100 | Outstanding |
| B | 80 | - | 89 | Very Good |
| C | 70 | - | 79 | Satisfactory |
| D | 60 | - | 69 | Minimum achievement, unsatisfactory |
| F | 0 | - | 59 | Unacceptable Work/No Credit Earned |
| I | Incomplete | Work To Be Complete in 10 Days Or Grade Changes to an “F” | ||
| P | Passing | Used in Some Courses/Credit Granted | ||
| NM | No Mark | Not Enough Work Completed to Earn Credit | ||
Examinations
Examinations are generally given at the end of the first and third quarters.
Examinations are given in every class at the end of each semester. Only serious
illness or an emergency should cause a student to miss an exam. It is the student’s
responsibility to arrange make-up quarter examinations with the teacher immediately
upon return to school. Semester make-up examinations are arranged through the assistant principal of academics.
Progress Reports
A report indicating student progress is sent to every family in the middle of each academic quarter. This report
is for information only and is not part of the student's permanent academic record.
Final Exam Clearance
Final exam clearance is granted to all students who have no financial or other obligations in
the library, gym, business office, vice principal’s office, or elsewhere. To avoid last minute
upsets, clearance should be obtained by 4:00 p.m. of the day prior to the first exam.
ONLY STUDENTS WITH CLEARANCE MAY TAKE SEMESTER EXAMS.
Semester Schedules
Semester schedules are provided to families when all obligations are cleared with the business
office. A student may begin attending classes only when she has a semester schedule. Parents
should contact the business office if a semester schedule has not been received the week
prior to the start of the semester.
Promotion Requirements
In order to be promoted to the next grade level, students must have the following number
of credits at the end of the school year:
| Ninth to Tenth Grade | 60 | Credits | |
| Tenth to Eleventh Grade | 120 | Credits | |
| Eleventh to Twelfth Grade | 190 | credits |
Diploma
A student must pass all graduation requirements, including the service hour
requirement, and earn a cumulative grade point average of 2.0 or greater
to receive an academic diploma from Ursuline. Students take seven courses
each semester. Unless otherwise indicated, students receive five credits
per semester for each course taken. Students who fail in two or more subjects
at the end of either semester are subject to dismissal.
COURSE FAILURE: A student who fails a required course may:
- repeat the course with the approval of department chair, teacher, and academic dean if there is space available;
- take an equivalent course at another accredited educational institution which has been approved by the assistant principal of academics.
Homework
Each student is expected to maintain good study habits that include choosing a
quiet place free from interruptions and distractions, developing a study
schedule, and putting forth her best individual effort to complete each
assignment. Students should devote 20 to 30 minutes per class each day
(exclusive of class time) to their written and study assignments (2-˝ to 3-˝
hours per night). In addition to completion of all written assignments, a
student should spend a reasonable amount of time each day on study: reviewing
the day’s lesson, reading assigned portions of the text, reviewing and studying
class notes and vocabulary, and preparing for the next day’s lesson. Honors and
Advanced Placement classes will generally require twice the amount of homework
time per night. If a student is spending an average of more than 30 minutes
a night on homework for a class, she should discuss this with her teacher who
can guide her in her study habits. Her counselor can also help her with homework
completion strategies.
Schedule Changes
Students are responsible for choices made during the course selection process
and, therefore, a student will not be permitted to add or drop a course after
a semester begins. The assistant principal of academics or the director of college
counseling will make needed changes
whenever there has been a schedule processing error. All schedules are final
ten days after the academic semester begins.
Honor Roll Requirements
| Principal’s List | 4.0 or Higher | |
| Highest Honors | 3.7 to 3.99 | |
| Honors | 3.40 to 3.69 | |
| Second Honors | 3.00 to 3.39 |
In all cases, no grade below a “C” is allowed for honor roll status.
California Scholarship Federation
The purpose of the CSF is to give recognition and encouragement in
the areas of scholarship, service, and citizenship to students of the
high schools of California. The motto of the CSF is “Scholarship for
Service”. The requirements for membership are listed on the application
form available through the counseling office. An application must be
submitted each semester.
Students who have earned CSF membership for four semesters, beginning spring semester of grade 10 and including one semester in the senior year, become CSF Lifetime Members. A CSF Lifetime Member is entitled to wear an honor cord at graduation.
Applications for CSF are available from the counseling office. It is the student’s responsibility to demonstrate eligibility by obtaining and submitting the application for membership by the deadline each qualifying semester.
Valedictorian/Salutatorian: At the end of the 7th semester, the transcripts of the top seniors, who have attended Ursuline for at least six semesters, are reviewed for equitability. Upon this review, the valedictorian and salutatorian are selected. In the case of co-valedictorians, there will be no salutatorian. Both valedictorian and salutatorian are speakers at the graduation ceremony.
Senior Speaker: The faculty selects students from the senior class based on poise, leadership, service and academic effort. The senior class votes from among the candidates selected by the faculty. The senior speaker presents the address for her class at the Senior Awards Ceremony.
Ursuline Woman and Spirit of St. Angela: The students nominate their grade-level peers whom they feel best exemplify the Ursuline Core Values. From those nominated by the students, the faculty selects the recipient at each grade level.
Advance Placement Courses
Students in advanced placement courses are carefully selected based upon a variety of
academic criteria. The course work is of college level and, therefore, challenging
and demanding. Students are expected to work hard and earn an A or B grade. Any student
earning below a “C” grade at the end of fall semester may be moved into one of the academic
sections of the course. All students enrolled in advanced placement courses are required
to take the National Advanced Placement Tests in May. The fee for each test is
approximately $85. Fees are prepaid and due to the business office by March 15.
Courses at Santa Rosa Junior College
Ursuline students who have a GPA of 3.0 or better may take enrichment classes at Santa
Rosa Junior College. Enrichment classes are taken outside the Ursuline school day (late
afternoon or evening or during summer session). These classes, however, may not be taken
in lieu of a class at Ursuline High School, nor may the credit be transferred to the school
for high school credit. Students completing enrichment courses should list them on their
university applications. Universities look favorably on successful completion of college
level academic enrichment classes. Prior to registration, SRJC requires a signed Concurrent Enrollment
Form indicating approval by Ursuline’s assistant principal for academics. Further information on SRJC enrichment
classes can be obtained from assistant principal for academics.
Under rare circumstances, Ursuline may request that a student fulfill a graduation requirement through successful completion of coursework at SRJC. In those cases, credit will be included on the high school transcript upon receipt of an official transcript from SRJC. Grades are “unweighted” and the credit value is 1.0 SRJC credit = 3.3 high school credits.
Successful completion of classes will determine eligibility to enroll at SRJC in a future semester.
Illness Policy with Regard to Make-up Work and Tests
In general, long-term assignments must be submitted on the due date, and tests must be
taken on the day of return, regardless of illness or planned absence from school, in order
to receive credit. Guidelines for both long- and short-term assignments and tests missed
due to an excused absence are established by each academic department. For an unexcused
absence that is cleared with teachers in advance (the form for clearance is available in
the attendance office), students will know the make-up status of work missed. In cases
of unexcused absence not cleared in advance, the teacher is not obliged to give credit for
make-up work. In cases of truancy, make-up work will be completed for the learning
experience, but will not be granted credit.
For longer illnesses, parents are encouraged to call the attendance office (524-1125) and request that the missed work assignments be collected from each teacher and held for pickup in the attendance office. Students who will be absent for only one or two days are encouraged to ask fellow students for information about missed assignments. Note that making up tests takes precedence over sports practices and drama practices.
Testing Program
Ursuline High School includes standardized testing as part of the academic
evaluation of its students. The following tests are administered:
- Applicants for the ninth and tenth grades take the STS Closed High School Placement Test.
- This test measures verbal and quantitative ability as well as basic skills mastery
- In October, all ninth graders take the Explore Test.
- The Explore Test is created by the writers of the American College Test. It provides Ursuline with valuable student skills mastery information.
- In October, all sophomores and juniors take the Preliminary Scholastic Aptitude/National Merit Scholarship Qualifying Test (PSAT/NMSQT).
- This test is valuable for all students as it helps predict what students may receive on the SAT and how they will succeed in college. In the junior year this test is also important for students who score well as it may qualify them to become National Merit Scholars and increase scholarship opportunities.
- In the spring of junior year, we recommend that students take the Scholastic Aptitude Test I (SAT I) and/or the American College Test (ACT). Most 4-year colleges require scores from one of these tests as part of the admissions review.
- Students register for these tests online. The tests are administered at nearby test centers. Students applying to the UC system also need to complete two SAT subject tests. More information about ACT and SAT is available from the Counseling Center.
- In September, October or November of the senior year, students may take another SAT or ACT if they choose.
Learning Disability Policy
Students who are identified as having diagnosed and documented learning disabilities may
be admitted to Ursuline provided that the school can make reasonable accommodations to
help the student through her program of studies. A student will be considered to have a
learning disability only when the student has a current assessment (no more than three years old)
which identifies the particular learning disability. Such an assessment will be by the
student’s local school district, a licensed educational psychologist or a credentialed
school psychologist. If so identified, the school will then determine if the student’s
needs can be met through the available accommodations provided by the school. Reasonable
accommodations are limited to:
- Classroom seating
- Extended time on tests (not to exceed the normal testing period plus one-half the time)
- Use of a calculator at the teacher’s discretion
- Longer “wait time” for answering questions
- Alternate location to take tests in a quiet environment
- Weekly progress reports
- Lengthy assignments broken into smaller parts
- Tape-recorded classroom lectures only at the discretion of and administration by the classroom teacher
- Note taking assistance
- The Academic Strategies may be required for some students
Reasonable accommodation for a student may take the form of any number of the above,
but is limited to only the above. It shall not be the policy of the school to modify or
waive graduation requirements nor expectations of the school’s academic program. To
qualify for an accommodation the student must:
- Have been tested for a learning disability by either the student’s local school district, or a licensed educational psychologist, or a credentialed school psychologist.
- Such an assessment must be current (within three years), and at the end of three years the student must have an updated assessment completed and on file with the school.
- The assessment will be reviewed by the student’s counselor and the academic dean to determine if Ursuline can reasonably accommodate the student’s need based upon the school’s list of accommodations.
- A meeting may then be held with the counselor, academic dean, parent, student, and student’s teachers to determine the specifics of the accommodation(s) for the student as well as any conditions placed upon the student (e.g. tutoring or other educational program).
- A record of the accommodation(s) will be signed by the parent and the academic dean.
- Accommodations will take effect only upon completion of the signed agreement.
To be fair and consistent with all students, the school will provide a quality education for all its students, but will not revamp or modify its approach or expectations toward graduation. A student’s progress must be shown to be at least at the basic level of succeeding in the school’s academic program. A quarterly review, if needed, may take place to determine if the accommodation continues to be appropriate for the student. After such review the accommodation may continue, or be amended, or it may be determined that the student cannot be accommodated at Ursuline and must attend another school. Such a review will be based upon the student’s progress and, if applicable, adherence to conditions on the student’s part (e.g. tutoring, outside resources).
There may be times when there is a difference of opinion between the school and the parents on matters material to the student’s education. In such matters, the school’s decision will be considered final.
Service Hours
Campus Ministry will provide information to students about service opportunities.
Students are required to register the area of their service with their current religion
teacher. This must be done prior to beginning volunteer hours in order to validate their
service plan. Upon completion of service, students will submit the hours to their religion
teacher for verification. The religion teacher will keep a portfolio of each student's
community service. In religion classes students receive a service brochure which details
the guidelines of the service program. Each student receives a community service grade
from her religion teacher based on the number of hours of service. This grade appears
on the second semester report card and is awarded 2.5 units of credit. A student must
pass community service each year of attendance to earn an Ursuline diploma.
Academic Probation
Any student who has an “F” or a GPA of less than 2.0 for the grading period will be on
academic probation. The personal counselor will work with the student and parents in
helping to set and attain the proper goals to make a 2.0 GPA or above. Students on
academic probation are not eligible for participation in extra-curricular activities:
Athletic teams, Cheerleading, ASB or Class Office, Speech Team and Drama participation
may also be affected. The assistant principal of academics has authority in determining
when a student has met school requirements and may resume extra-curricular activities.
Any student on academic probation for two consecutive semesters may be subject to
dismissal from the school.
Guidance and Couseling Services
The Counseling Department provides academic, personal, and college counseling to all Ursuline students. The Department works with each student to set and achieve academic and personal goals so that she can maximize her potential and be empowered to fulfill the objectives of our school mission. The Department works in close association with students and enlists the support of parents, administrators, teachers, and professionals from the greater community.
Counseling Services
These services guide each young woman through her ongoing ethical, social, and spiritual
development. Counseling services are provided in the specific areas listed below:
- Academic Counseling is directed toward assisting students in developing and achieving academic goals which ensure intellectual development, personal achievement, and completion of college admission requirements.
- Grade-level Counseling is coordinated by the counselor assigned to a particular grade level. Student academic and career goals are planned and progress assessed through quarterly meetings between counselor and student. In the 9th grade the Four-year planning meeting occur during Quater Two. In addition to counselor-set meetings, students may request counseling appointments on an as-needed basis.
- Pre-college Planning and College Counseling are coordinated by the Director of College Counseling in conjunction with the Junior/Senior Counselors who assist students with pre-college planning and with the college selection process. This team provides each student and her parents/guardians with information about college admissions, testing requirements, and financial aid.
- Career Counseling is a part of the overall individual goal-setting process for each student. The Counseling Center has books on careers, a computer program entitled “Career View”, and Internet access to career sites to assist each student in her study of career options. In the sophomore year, each student is trained in the use of Choices Explorer through Bridges.
- Teacher Mentors are faculty members who volunteer to assist students who need someone with whom they can meet on a regular basis to guide them in developing their organization, study and test preparation skills. Teacher mentors are coordinated by the grade-level counselors.
- Teacher Team Meetings are arranged by the grade level counselor when it is deemed necessary for student support to have the counselor, parents/guardians, and student meet with all of the teachers of the student.
- Outside Referrals are made if the student’s needs are beyond the authority or expertise of the Counseling Department. Counselors work with parents/guardians when making referrals to professionals in the greater community.
Health Services
Aspirin/Prescriptions
By law, without parent permission, Ursuline staff members may not issue any form of
medication, including non-aspirin pain reliever, to a student unless the parent or
guardian has brought to the attendance office the medication which the student is to
receive and instructions from the physician (these can be on the prescription bottle) as
to how the attendance office personnel is to release the medication. All medication should
be released through the attendance office for the safety of the student and to avoid concerns
of substance abuse. On the Emergency Procedure Form, parents can indicate permission for non-aspirin
pain reliever.
Blood Bank
Ursuline/Cardinal Newman High Schools sponsor three blood drives a year for the Blood
Bank of the Redwoods. Students age 16 and older are encouraged to donate to the
Cardinal Newman/ Ursuline blood drives.
Child Abuse Reporting
Any teacher, or other staff member, who has been given any reason to suspect that a
minor has been subjected to physical injuries, neglect, sexual abuse or emotional
maltreatment, is mandated by the Child Abuse Reporting Law (PC11166) to notify the
proper authorities. Because immediate investigation by child protective agencies of
suspected abuse may save a student from repeated injuries, school personnel must report
suspicious injuries or behavior.
Communicable/Contagious Disease
A student who has been absent from school because of a reported communicable disease must
have a permit issued by the Public Health Department or a physician before she
is readmitted to school.
NOTE: Our students are conscientious about their studies and we find that because of this they are tempted to attend school when ill. It is vital for the student’s own well-being, as well as the health of the full school community, that a student stay home and fully recover from an illness before returning to school. Her teachers will support her in making up her work in a timely manner.
Health Records/Immunizations
Prior to admission to Ursuline, each student must have on file a health record obtained from
the school of transfer. On the record will be noted all polio, measles, diphtheria,
hepatitis B and tetanus immunizations. When students transfer from Ursuline, these records
are sent to the new school. No school is allowed to admit a student without a health record.
Illness or Injury at School
Please see NOTE under Communicable/Contagious Diseases. In cases of serious illness
or injury, 911 will be called immediately and every effort will be made to immediately inform
parents/guardians. In cases of non-serious injury or illness at school, the student is to
report to her teacher and ask for a pass to the attendance office. A fellow student will
be assigned to assist her safe arrival. If the student needs to leave school, the attendance
secretary will obtain permission from a parent/guardian, or other person authorized by the
parent/guardian on the emergency procedure card, in order for the student to go home. This
procedure must be followed in order for an ill or injured student to leave school. For all
accidents occurring on campus or during a school-sponsored event, an accident form will be
completed. These forms are available in the finance office. All claims for student
accidents must be filed within 90 days of the school-related injury.
Policy on AIDS
Ursuline High School’s policy regarding student, faculty, staff or volunteers who have
been diagnosed as infected with the agent causing acquired immune deficiency syndrome (AIDS),
or who have been judged to be AIDS disease-related positive through medical tests, is as follows:
- Continued service or attendance will depend on a team review (person diagnosed with AIDS, physician, public health consultant, and school administrator) conducted by the principal to arrive at a plan considering aspects of continued attendance, participation, employment or contractual arrangements as applicable. In each case, risks and benefits to both the person and others in the setting will be weighed. The confidentiality of the individual will be respected.
JOB LISTINGS
Employers regularly call our school to offer part-time and summer job opportunities to our students. Job
offerings are listed in the school's daily bulletin and posted in the Counseling Center.
WORK PERMITS
Students needing work permits may request them from any counselor.
School Activities
ASSOCIATED STUDENT BODY ACTIVITIES
ASB and class officers will plan and organize all student activities such as dances, rallies and assemblies
with the direction of assigned advisors. Meetings to organize student activities are scheduled outside of class
time. An advisor must be present at all meetings. The appropriate advisor must approve all ASB/class decisions,
i.e., expenditures, orders, contracts, etc. The Director of Finance must also approve all contracts. Homeroom
and the daily bulletin will be the usual way of keeping the student body informed of planned activities.
Announcements
Each day announcements will be read at the start of the period preceding lunch. To have something announced,
one must write it in the notebook on the office counter by 3:00 p.m. the day before. All entries in the
notebook are to be signed by the person submitting them and approved by the appropriate moderator.
Assemblies/Rallies/Liturgies
Assemblies/Rallies/Liturgies are scheduled during an activity period and are considered part of the school day.
All students are required to attend. During assemblies/rallies/liturgies students are to occupy the sections
assigned to them and to give courteous attention to speakers and programs. They are to remain in their places
until the assembly/rally/liturgy has been dismissed. Students displaying inappropriate behavior, or actions
contrary to the philosophy of Ursuline High School, will be warned by the nearest staff member in attendance.
Failure to comply will result in referral to the vice principal with appropriate consequences.
Club Meetings
STUDENTS: Meetings of the various school organizations or clubs will ordinarily be after class time or during an
activity period. A moderator must be present at any organization, class or club meeting. Sweatshirts may be
designed by club members following the guidelines under Dress Code,
School Sweatshirts. The vice principal must approve the design. Every effort will be made to
keep the financial impact to a minimum.
PARENTS: All parents are members of the Ursuline Parent Association. The organization raises needed funds for the school and is an important committee membership and information resource to the administration and the Board of Trustees.
CAMPUS MINISTRY
Philosophy/Faith Community
The Campus Ministry Program is an outreach of the Ursuline community: students, faculty, parents, and
alumnae. Administration of the program is the charge of the Campus Ministry Team.
Students who show interest and enthusiasm for work in Campus Ministry are invited to join the Campus Ministry Class or to assist with Campus Ministry activities. Students may express interest to any religion teacher or to one of the Campus Ministry Team members: The Team Coordinator, the Service Coordinator, the Liturgy Coordinator or the Retreat Coordinator.
Ursuline High School is committed by its philosophy to the development of a program of campus ministry that supports the teachings of Jesus Christ and the spirit of Saint Angela Merici, foundress of the Ursuline Order of Sisters.
Liturgical Celebrations/Sacraments
Eucharist
Mass is celebrated on holy days and other special days. Class masses are integrated into the curriculum
wherever appropriate. Mass is also celebrated before school on Monday, Tuesday, Wednesday, and Friday in
the Cardinal Newman Chapel. On Thursday mornings prayer or mass is celebrated in the Ursuline Chapel.
Sacrament of Reconciliation
Theology classes participate in the Sacrament of Reconciliation during the seasons of advent and lent as
part of the curriculum. Seniors also have the opportunity to participate in the Sacrament during their
senior retreats.
Liturgical Arts
Musicians, vocalists, dramatists gather for liturgy. Students with musical or dramatic ability are encouraged
to contact the Liturgy Coordinator.
Retreat Experiences
Because all Christians need quiet times to deepen their faith life, students have the opportunity to make
retreats each year. Some retreats are held during school, while others occur in the evenings or over a two
or three day period. The freshman and sophomore retreats are usually one-day experiences. The juniors
experience a one-day retreat and an overnight retreat, and seniors have a two-night, three-day retreat.
Retreats are advertised in the daily bulletin and through theology classes.
Community Service
The motto of all Ursuline Schools throughout the world is “Serviam”—“I will serve”. In support of this
part of our school mission, students complete hours of community service each year as a graduation
requirement. In the freshman year the service is exploratory so that each student can experience a
variety of possibilities. In the sophomore year the student begins to specialize in her favorite areas
of service. By junior year she will focus on one area of service and in the senior year the service will
be incorporated into her community-based service learning (CBSL)—Senior Project. In the Senior Project
she will work on making a difference—an improvement—in her community through her project.
Holy Thursday Community Service Day
In honor of Ursuline’s motto “Serviam”, Holy Thursday is a mandatory service experience for all students.
Beyond the specified service requirement, students participate in grade-level service projects to honor
the commitment made by Jesus to serve one another. The students’ commitment to clean and provide needed
service in the community is symbolic of Jesus washing the feet of his twelve disciples. Seniors may use
the Holy Thursday service obligation as an additional opportunity to be on site for their CBSL project,
with the proviso that this time is in addition to the thirty hours required for the CBSL project. Verification
of Holy Thursday service hours on a CBSL site must be provided to the Director of Mission Effectiveness
upon return from Easter vacation.
EXTRA CURRICULAR ACTIVITIES
Cheerleading
Tryouts are held in April of each school year. Cardinal Newman High School sponsors the Cheerleading program
which is open to Ursuline students. The written policies of Cardinal Newman’s cheerleading program, and the
decisions made by the cheer coach, will be consistently supported by Ursuline High School personnel.
Athletic Department Policies regarding academic or disciplinary probation apply to Cheerleading.
ASB/Class Officer
ASB/Class elections are held in April or May each school year. Any student on academic or disciplinary probation
at the end of the grading period preceding elections may not run for office. If placed on academic or disciplinary
probation during the term of office, the procedures listed under Athletic Department Policies,
Academic Probation and
Disciplinary Probation apply.
Being a class or ASB officer is a serious commitment of time and energy. Because of the demands of this choice, those who are holding office must meet with the Student Activities Director before agreeing to participate in any of the following activities: cheerleader, participation on more than two school athletic teams, or major roles in both the fall and spring drama productions.
Drama Productions
The Ursuline High School drama director will provide the necessary coordination for the drama productions
performed at Ursuline High School. In order for students to participate they must audition for parts in the
production or volunteer and be accepted as a member of the support crew. The following guidelines apply:
- Any student on academic or disciplinary probation at the end of the grading period immediately preceding auditions may not tryout. Eligibility for the fall production will be based on the preceding spring semester grades and discipline record.
- Any student who has been accepted for involvement in the spring production who is on academic or disciplinary probation at the end of the fall semester is ineligible to participate.
- Depending on the impact to the integrity of the production, any student whose eligibility changes during the production preparation may be subject to removal from the production.
Other Rulings Related to Extra-Curricular Activities
Students must be in school all day of an extra-curricular activity, (i.e.: drama production, speech contest, etc.)
or on the Friday before a Saturday activity; otherwise, they will not be allowed to participate.
Violations of school rules regarding the use of tobacco, alcohol and drugs will result in suspension from extra-curricular activities. Students in extra-curricular activities are representatives of their school and must conduct themselves accordingly.
The transportation rules under Athletic Department Policies, Transportation , and as outlined on the Transportation Liability Form apply to all groups and clubs and to students on field trip.
Team, club, or drama sweatshirts may be designed and purchased by students involved in these and other extra-curricular activities. These items must be pre-approved by the vice principal. Every effort will be made to keep the financial impact to a minimum. For design guidelines, see Dress Code, School Sweatshirts.
SPECIAL DIRECTIVES CONCERNING ATHLETICS
Athletic Department Philosophy
The Athletic program is conducted as an educational activity. The Athletic Department supports and promotes
the philosophy of Ursuline High School:
Ursuline High School. . .is dedicated to the development of faith, the pursuit of knowledge, and the physical, emotional and spiritual integration of its students.
Interscholastic Athletics, as extra-curricular activities, are viewed as a privilege, not a right. Students are encouraged to participate in the sport(s) of their choice. It is the philosophy of this Department that there is not a place in high school athletics for specialization, but rather the encouragement of the well-rounded student athlete. While great pride is taken in winning, “winning at any cost” is not condoned nor is the presence of any pressures that tend to neglect good sportsmanship.
| Fall Sports August – November Varsity Cross Country Varsity and JV Soccer Varsity Tennis Varsity Golf Varsity Water Polo |
Winter Sports November – March Varsity Basketball JV Basketball Frosh Basketball |
Spring Sports February – May Varsity and JV Softball Varsity Swimming/Diving Varsity and JV Track & Field |
All rules are established in accordance with the Ursuline High School Philosophy, the North Bay League, the North Coast Section and the California Interscholastic Federation.
Athletic Contests
Proper behavior is expected at all home and away athletic contests at both Ursuline and Cardinal Newman
High Schools. Athletes and spectators should always display an attitude of good sportsmanship toward opposing
players, coaches, fans, and referees. Sportsmanship means treating one’s opponents with fairness, courtesy and
respect. Students whose behavior is inappropriate will be referred to the vice principal, and, when
appropriate, to the lawful authority present at the contest.
In accordance with CIF/NCS and NBL League sportsmanship policies, the following behavior is considered unacceptable at all high school athletic contests:
- Insulting your opponent’s school or mascot
- Insulting opposing players
- Making unsportsmanlike, derogatory or obscene cheers or gestures
- Signs meant to be derogatory toward one’s opponent
- Using artificial noise makers
- Insulting officials verbally or through gestures
- Proceeding onto the playing court or field before, during or after the contest
- Acting disrespectfully during the national anthem or during opposing team introductions
Teams
All rules for athletic teams are established for the good of the team and the individuals involved.
Competitive sports require commitment, dedication and responsibility. Students are expected to accept
this commitment when they try out for any team. If practices or contests occur during school vacations
or weekends, all team members are required to participate.
Athletic Physical
All athletes are required to turn in an Athletic Physical prior to tryouts or practice. Students will NOT
be permitted to participate in tryouts or practice without complying with this policy. Notes from
parents cannot be accepted. The date of the physical must be on or after July 1st of the current
school year. The physical is good for one school year.
Academic Eligibility
All athletes must maintain a GPA of 2.0 with no grade(s) of “F”.
Academic Probation
Athletes on academic probation will comply with the following procedures:
- Athlete on team prior to academic probation: With the approval of the assistant principal of academics and the athletic director, the athlete may continue as a team member and may practice with the team but may not “suit up” for any contests.
- Athlete on academic probation prior to team membership: With the approval of the assistant principal of academics and the athletic director, the athlete may participate in the tryouts. If the athlete makes the team, the rule in number one above will apply.
- Athlete will circulate a “Progress Report” five weeks into the quarter. If the GPA is 2.0 + with no “F’s” she will become temporarily eligible. The athlete must then circulate a “Progress Report” every two weeks to remain eligible. It is the athlete’s responsibility to obtain a “Progress Report” form from the athletic director.
- If at the next grading period the athlete is not on academic probation, she will be eligible for interscholastic athletics.
- It is recommended that the athlete continue to circulate “Progress Reports” weekly or bi-monthly at the discretion of her counselor.
Disciplinary Probation
No student may participate in an athletic contest while on disciplinary probation.
Transfer Students
Transferring from one school to another may affect a student’s athletic eligibility. It is the
student’s responsibility to contact the athletic director for the rules that apply.
Outside Teams
Athletes may not play on a non-school team in the same sport during the high school season of that sport.
School Attendance
Athletes must be in school all day on the day of a game or the Friday before a Saturday contest. The
majority of schools in the North Bay League have this rule, as school attendance has a high priority and
is directly related to academic success. The athletic director should be called as soon as possible
regarding the rare occasion that may warrant an exception to this policy.
Transportation
Team members are not allowed to drive to or from athletic contests outside the Santa Rosa
City Schools’ boundaries. All team members are required to travel in transportation provided by the
school or ride with parents or other adults (approval needed). (See the
Transportation Liability Form
regarding the use of privately owned vehicles for transportation to school activities.)
Substance Abuse
Violations of school rules regarding the use of tobacco, alcohol and drugs will result in
suspension from athletics. Students are subject to the disciplinary provisions of the
Substance
Abuse and Prevention Policy.
Awards
Any student participating in a varsity or junior varsity sport is eligible to receive a
block letter if they have met the criteria established by the coach and athletic director.
Student Purchases
The sweatshirts, warm-ups, and jackets must include the name of the sport, Ursuline, and be in an
approved color combination. The acceptable colors include shades of blue, gold, and gray, in
addition to black and white. Every effort must be made to keep the financial impact of the
clothing to a minimum. Design and color selection must be approved by the athletic director.
Physical Education Waiver
Ursuline High School has a two-year Physical Education requirement. All students take one year of
Physical Education in the ninth grade. The second year requirement is fulfilled through Dance and/or
PE waiver. A PE waiver can be granted in two ways:
- It can be granted for participation in Freshman, Junior Varsity and Varsity Interscholastic (North Bay League) Sports. The waiver (2.5 units per sport per season) is granted dependent upon a minimum of 90% attendance and participation by the student in all practices, scrimmages, tournaments, pre-season, league and post-season contests.
- A PE waiver (maximum 10 units per school year) can be granted to students who are enrolled in a program outside of school which is competitive or requires a high level of performance. This program must be in an area of physical education not offered through the school’s co-curricular athletic program. Students wishing to be considered for this PE waiver for an outside of school program must obtain and submit an application to the assistant principal by August 15 preceding the school year for which the waiver is requested. Those whose application is accepted will:
- Submit to the assistant principal quarterly attendance and competition/performance records which are signed by the coach one week prior to the end of each quarter.
- Meet a minimum 400 minute per each two-week period requirement.
- Write an end-of-year essay following the guideline provided by the assistant principal.
- Maintain a 2.0 grade point average in classes at Ursuline High School.
- Physical education waivers are recorded on the transcript in June of the waiver year.
Transportation Policy
It is the policy of Ursuline High School that no motor vehicle will be requested or approved by the school for the transportation of school pupils to and from off-campus activities sponsored or approved by the school, including, but not limited to, athletic contests, dramatic presentations, concerts, practice sessions for any of the above, activities, lectures and expositions, unless the vehicle is operated by a competent adult over the age of twenty-five (25) years, properly licensed, and with liability insurance, public injury and property damage insurance, and medical payments insurance, as detailed below.
As to students who drive themselves to and from the campus for class attendance in an automobile owned or entrusted to the student, it is the policy of the school that the student will not drive herself to any school activity outside the boundaries of the Santa Rosa High School district, but will instead utilize transportation furnished by a competent adult whose services are volunteered to or requested by the school. However, students may drive themselves to off-campus activities that occur in what would be their public school district with written parental consent. For example, students who reside within the Healdsburg School District may drive themselves to off-campus activities in Healdsburg.
It is the policy of the school that no student will furnish motor vehicle transportation to any other student of the school for attendance at school activities away from the campus.
The school expects these policies to be strictly observed, and breach of these policies will be considered a matter for disciplinary action. No exception can be made, unless for a special case, and then only in writing.
The undersigned, as a person who may provide student transportation according to the policies above stated, certifies as follows: that I am an owner of the vehicle or vehicles described below and that I carry on each such vehicle insurance providing no less than three hundred thousand dollars ($300,000.00) bodily injury coverage, fifty thousand dollars ($50,000.00) property damage coverage, five thousand dollars ($5,000.00) medical expense coverage for each person, and fifteen thousand/thirty thousand dollars ($15,000.00/$30,000.00) uninsured motorist coverage, which insurance must be available as primary coverage for any claim within its coverage arising during or out of use of the vehicle for transportation of students.
If at any time I am requested to do so, I will have my insurance carrier furnish a certificate of such insurance to the principal of the school, which certificate may require advance notice to the school of any change or modification or of any cancellation.
IF YOU WISH TO VOLUNTEER TO FURNISH TRANSPORTATION, PLEASE PROVIDE A PHOTOCOPY OF YOUR DRIVER’S LICENSE AND FILL IN THE INFORMATION REQUESTED BELOW:
NAME:_________________________________ PHONE:(H)__________________
DRIVERS LICENSE#:______________________ PHONE:(w)__________________
INSURANCE CARRIER:____________________ POLICY # ___________________
SIGNATURE:____________________________ DATE: ______________________
